2017 Club Meeting Minutes

Rose City Scale Racing Meeting 3/4/17

Agenda

Meeting called to order at 12:35pm by Ryan Newbury

Moved to approved agenda by Mike Godson and seconded by Dennis Capper.

After discussion the agenda and schedule listed in the agenda were approved unanimously.

Elections were the next item.

Dennis Capper was elected as treasurer and Kevin Rodgers was elected as track coordinator.  All other officers were reinstated for another year by unanimous vote.  These officers are Ryan Newbury as president, Mike Biscigelia as vice president, and Mike Godson as secretary.

Track locations for the summer season were discussed by the group.

Glennwood community church was confirmed and along with other suitable locations. No actions were taken.

Track improvements and expenses was the next agenda item.

Several club members offered to donate for Livetime software.  5 people offered $50 donations.  Mike Godson made a motion to pay the club bills.  Motion was seconded by Dennis Capper.  The motion was approved unanimously.

Trailer and needed backyard maintenance.

April 8th was already approved as date for this work party.  Mike Biscigelia noted all people involved with Rose City Scale Racing, racers and club members, should attend this event.  Interested parties can contact Ryan Newbury for more details. No actions were taken.

Discussion regarding membership dues and race fees.

Discussion centered on eliminating financial transactions taking place at the track site.  It was moved by Hector Garcia to eliminate membership and race fees all together and replace with a suggested donation amount per race day.  Mike Godson seconded the motion.  After some additional discussion the motion was unanimously approved.

The last agenda item was purchase of carpet from IIC track this year.

Much discussion took place regarding carpet condition, season timing for racing, location for temporary track, etc.  Mike Godson moved to approve the purchase of carpet from IIC up to a maximum of $2500, with Mike Biscigelia and Ryan Newbury to negotiate the price after inspection of the carpet in October.  Motion was approved unanimously.

Communication protocol was discussed.

A standardized way of communication was discussed and a general consensus was reached with people at the meeting.  This protocol will be followed regarding all information regarding events and Rose City Scale Racing.  If anyone has questions please contact Ryan Newbury.  No actions were taken.

Meeting was adjourned at 1:30PM.

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Meeting Minutes from February 28th, 2015

  • Attendance 15 plus people were in attendance.

 

  • Called to order at 1:20pm by Ryan

 

  • Agenda Approval – Dennis approves the agenda and Bruce seconds.

 

  • Elections- Would anybody like to run for Office? We would like to add a Vice President? All parties will stay in place Mike Bisciegila was elected VP,  Bruce is race director, Ryan president, Jeff director of marketing, Mike Secretary, Karen Treasurer.

 

  • Cyr’s Expectations and Improvements- The St Cyr’s will be upgrading the amp and are improving track conditions with the removal of 8 trees. They are requesting that we start using the lower entrance, (weather permitting) and driving up to the pitting areas of the track. They would also like help with the dismantling of the play structure.

 

  • RCSR Track Improvements and Responsibilities- RCSR has placed an order to purchase and make 48, 12″ steel dots at a cost of approx. $500. We would also like to upgrade our Decoder box to the new RC4 system, approx. $700. Our normal responsibilities to the track are; Porta Potty maintenance- $130 per visit, Methanol for traction compound- $215 a drum. Rick has told me, as long as he is racing, he will provide the traction compound.

 

  • A new RC decoder box was approved by the body.

 

  • Trailer Maintenance-Probably can get away with a general cleaning of the trailer this year

 

  • 2014 Income & Expenses,

2013 Started with                     $2786

2014 Member & Race fees       $770

TZGP    Profit                              $1439

15 Sets of Old TC tires                $150

Total                                               $5145

2014 Expenses                            $1320

2014 End Of year                       $3825   Actual is $3857, there was a couple donations

 

  • Inventory; 3 sets of GT tires & 7 sets of cheap TC tires The TC tires will be donated to a new racer in need.
  • Member Dues & Race Fees- Currently $20 for RCSR membership and $5 race fees, unlimited classes. $10 for Non-members
  • Tires Bought through Rick- Rick has 15 sets of GT tires for $50 a set and 25 sets of 2013 TZGP Sweep tires for $20 a set. Rick will have fuel and continue to purchase tires for sale if needed.
  • PayPal- Do we still want to use this? Will use only for TZGP
  • TNT- We need someone to take charge of this if we want to continue. Ryan Newbury will call the races but would like someone to be in charge of setting up the track and computer. Either a 4 or 6 week series? May 14th, June 11th, July 9th, and Aug 13th.  For this series Mike Bescieglia will be the coordinator and Ryan will direct the races.
  • Schedule

Practice is Sunday’s when no race is on Saturday.

 

Ryan will send me the schedule discussed and post on the WordPress Page.  April 11th is workparty.  King’s Kruz will be an oval.

 

New business – Jeff will serve as tech and club sales during the TZGP.

 

Meeting adjourned at 2:07pm.

Minutes for 2015 RCSR Meeting Minutes  in Word format.

March 3, 2014 Meeting Minutes

March 3 2014 Rose City Scale Racing Agenda

Rose City Scale Racing 2014

Meeting Minutes

TimeZone II

 

The meeting was called to order at 11:30AM by Andy Wells

 1. Members and those in Attendance

  • Ryan Newberry
  •  Jeff Holt
  • Mike Biscieglia
  • Bruce Grembowski
  • Rob Undrill
  • Mark Day
  • Jim Meyer
  • Chad Burdick
  • Colin Branch
  • Ken Crouse
  • Darren Pollard
  • Andy Wells
  • Richard Donovan
  • Mike Godson
  • Joe Casey

The agenda was approved by acclamation.

2. Elections

Elections were held will all nominations being made and seconded by those present.  With only single individuals being put forward for each office, all votes were unanimous with no one opposed or abstaining.

  •  Jeff Holt was elected Director of promotions
  •  Karen St.Cyr was elected Treasurer
  • Mike Godson was elected Secretary
  • Ryan Newberry was elected President
  • Bruce Grembowski was elected Race Director

After completion of elections, Ryan assumed chair of the meeting.

  3. The St. Cyr’s Involvement

Ryan talked about what Rick needs for us to race at TZ this season. We are good to go, so long as improvements and other expenses are covered by the club.  The club must also stage all races and provide the St.Cyr’s support, relieving them of all time commitments for club events

 

 4. Rose City’s Responsibilities for Track Improvements

Discussion began on the expenses listed below.  Rob moved and Mike seconded to approve the expenses as presented.  The motion was unanimously approved.

  •  Paint tables                                                                                                                                     $100
  • Porta Potties emptied                                                                                                                 $100
  •  Buying a 55Gal drum of methanol for traction compound                                         $250
  • *Optional* Buying 2 Barrel Dollies for traction compound and methanol          $150
  • Finishing of signs.

 5. Trailer Maintenance and Storage

Discussion began on the expenses listed below.  Mike moved and Rob seconded to approve purchasing a tongue lock.  The motion was unanimously approved.

  •  Need to buy a tongue lock and extra keys        $35
  • General cleanup of outside of trailer
  • Empty out trailer, cleaning of track materials and organization of trailer
  • Maintenance of blowers, empty of old gas, firing everything up
  • Trailer Storage
  • Insurance is in order
  • Towing of trailer
  • Trailer storage is still an issue that needs to be addressed long term.  Mark volunteered to store the trailer if someone can be identified to tow it.  Ryan will follow up.
  • Mark moved and Rob seconded performing all the items in Trailer Maintenance and Storage.
  • A workday will be arranged to perform all required maintenance in the near future. Again, Ryan will follow up.

 6. 2013 Income and Expenses

Ryan reported on income and expenses for 2013.  Rob Undrill wanted to publicly note he still owes the club $200 for sale of the truck.  No motions were made.

 Income;

  •     27 Membership Fees     $540
  •     Race Fees                           $446
  •     Selling of truck                 $200
  •     Total                                     $1186

 Expenses;

  •      Insurance                           $300
  •      Business License             $50       Rob Undrill paid this, we still owe him
  •      Porta Potties                    $100
  •      Total                                    $450

7. 2014 Expenses

Ryan presented a projected expense budget for 2014.  After discussion, a $200 miscellaneous item was added to the 2014 expense plan to cover minor costs, for a total of $1185.  It was moved, seconded, and unanimously approved to accept the 2014 budget with the addition of $200.

  •      Insurance                                 $300
  •      Business License                   $50
  •      Porta Potties                          $100
  •      Painting of tables                 $100
  •      55 Gallons Methanol           $250
  •      Tongue lock and Keys         $35
  •      2 Barrel Dollies                      $150
  •      Miscellaneous                        $200
  •      Total                                          $1185

 

8. Membership Dues and Race Fees

Ryan reported on the fee structure for last year.  Last year was $20 for RCSR membership with $5 race fee (unlimited classes) and $10 for non-members (unlimited classes)

Honorary Members and Paid race fees

  • Rick St.Cyr (Owner)
  • Mark Day (Owner)
  • Richard St. Cyr (Owner)
  • Dana Mckee (Donated Traction Compound)

Discussion of waivers for membership and races was discussed.  The only addition was the race director should have race fees waived. This was also our practice last year.

It was moved, seconded and unanimously approved to leave race fees and waivers as listed for last year.  Ryan asked about membership cards.  Godson will investigate membership cards and determine if the club still has a laminator.

 9. Tires

Ryan talked about the remaining sets of club tires left over from previous years.  The Club has 22 sets of 3 year old Sweep 36’s. Should we sell them for $15 to get rid of them?

It was moved, seconded and approved to sell the remaining tires for $15 a set.  Ryan will manage this sale.

There was some discussion of the club carrying tires for certain classes.  No decision was made.

 10. PayPal for the Club?

Ryan opened discussion of getting paypal or some other form of electronic payment system for the club.  After some general dialogue, Jeff will investigate paypal and square for club fees, and then implement the most reasonable solution.

 11. Does RCSR want to put on the “6th Annual Timezone Grand Prix”?

Ryan posed the question, “Should our club host the TZGP?”  After discussion it was moved, seconded, and approved to host the TZGP for Rick.  The vote was unanimous, with the exception of Rob Undrill abstaining on the motion.

 12. Proposed Race Dates

Ryan discussed the club race calendar.  He has researched the dates and knows of no significant local conflicts.  The group generally agreed to firm schedule, and not holding rainout dates.

Accepting the schedule as presented was moved, seconded and unanimously approved.

  • May 3rd
  • May 17th
  • May 31st    3 Hour GT8 Enduro!
  • June 14th
  • June 28th
  • July 4th  The “Firecracker 300″
  • July 17th -20th 6 Annual Timezone Grand Prix
  • August 2nd Kings Kruze
  • August 23rd
  • September 7th   THIS IS A SUNDAY!

All dates will be at TZ Raceway Park with the exception of Kings Kruze, which will be at Glenwood Community Church.

 13. Thursday Night Thunder

Ryan talked about Thursday nights and possible dates.  The proposed days provide the longest daylight hours.

  •  May 22nd    8:43 Sunset
  • June 5th       8:55
  • June 19th     9:03
  • July10th     8:59

After some discussion it was moved, seconded and approved to race electric only on the Thursdays proposed.  Ryan will be the primary organizer of these events.

 14. Adjournment and Next Meeting

Ryan closed with a request to think about parking lot races as a way to promote the club.

Meeting adjourned at 12:30pm.

An Executive cabinet meeting will be held in 2 weeks at TZII.  The discussion will focus on facilitating the TZGP.  Specific time for the meeting will be announced.

 

Club Meeting for 2014

We will be having our Annual Club Meeting March 1st at Timezone II at 11:00am, before the club race.

Anyone and everyone who would like to participate in our outdoor season is invited to come. I had a meeting with the St. Cyr’s to make sure the Club is still able to use their marvelous, park like setting to hold our races, the answer was YES! Rick did bring up the concern about his time commitment to putting on the TZGP this year, I mentioned that RCSR would possibly be able to take over and run the show. This will be one of our main discussions.

Please bring your thoughts, concerns, and suggestions. See you all on March 1st!